Correspondence

15. Conveners will often receive a substantial volume of correspondence in connection with their role and the work of the committee.

16. This can include matters such as invitations to attend conferences, letters from individuals concerning the remit of the committee or in relation to particular inquiries or Bills under consideration. All correspondence of this kind should be passed to the clerks who will draft responses for clearance by the convener. Not only does this practice help relieve the burden on conveners and their staff, it helps keep the clerking team fully informed of current issues and ensures a consistent approach to content of replies. If unsure as to whether a letter should be passed to the clerks , the best advice is to pass it on to the clerking team. If it is not appropriate for the clerks to frame the draft, it will be returned promptly, with an explanation of why they cannot deal with it.

17. It is a matter for the discretion of the convener whether to circulate correspondence to members of the committee. It is, however, good practice to circulate correspondence where a committee has agreed that the convener should write on behalf of the committee.